Vehicle Use Agreement Template

A Driver Safety Directive sets out specific rules for people who use cars from a company or organisation. They often require regular vehicle maintenance, seat belts and prohibit the use of mobile phones, alcohol and medications that impair the ability to drive. The Enterprise Vehicle Directive provides employees with guidance on the acquisition, qualification and use of a company vehicle. A “company vehicle” is any vehicle that assigns [company name] to employees. This directive applies to all employees who use a company vehicle and applies during and outside of working time. [Company name] [authorized/not the personal use of corporate vehicles on a case-by-case basis]. Personal use includes the use of the vehicle for personal shopping between business activities, commuting between the workplace and the home, or using the vehicle outside of business hours. If you rent a vehicle and choose the standard mileage method, you must use the rate for the entire rental period, including extensions. In order to qualify for a company vehicle, employees must complete a form and file a copy of their driver`s licence.

Employees can only drive a company car if they have a valid driver`s license and a clean driver`s license for at least [X years]. Clock Rating – Determine the value of a vehicle by multiplying each single-use trip by $1.50. According to the IRS, if you use a vehicle solely for business purposes, you can deduct all of its operating costs, subject to limits. If you use the car for business and personal purposes, you can only deduct the cost of using the car. If you have not been assigned a company vehicle and you think you need it, contact HR. Annual Leasing Assessment – Determine the fair value of the vehicle by multiplying the annual rental value by the percentage of miles driven for personal use. General Assessment – This refers to the price the employee would pay to pay for the vehicle during the same period at the same geographic location. Employees who violate the rules applicable to company vehicles are subject to disciplinary action that may include oral and written warnings, suspension of vehicle privileges, termination and legal action. The personal use of a company vehicle for employees is a responsibility for businesses, but it is also an advantage that helps attract and retain employees. Companies should indicate in their vehicle policy whether personal use is permitted and that the company`s safety rules continue to apply during personal use. [Company name] will make reasonable arrangements to facilitate the use of company vehicles for legitimate employees with disabilities.

No, employees must meet certain criteria to qualify for a company vehicle. For example, they first need a valid driver`s license and a clean ticket for a period of time. A clean driving record means that the employee was not held responsible for a car accident or was not arrested for violating vehicle and traffic law. [Company name] may grant and revoke access to company vehicles at its sole discretion. A company vehicle directive or enterprise vehicle use agreement defines employees eligible for a vehicle in the company`s fleet. In addition, the qualification requirements for a company car, the basic rules that employees must follow for the use of company vehicles and disciplinary measures for the misuse of vehicles are presented.

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